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Austin Werner Ltd Privacy Policy (2025 Update)

This Privacy Policy explains how Austin Werner Ltd (“we”, “us”, “our”) collects, uses, stores, and shares your personal information, including information collected through our website, recruitment processes, and communications. This policy is compliant with UK, EU, and U.S. federal and state privacy law requirements, including the California Consumer Privacy Act (CCPA/CPRA), and is publicly accessible as required by law4567.

1. Information We Collect

We collect and process the following categories of personal information:

  • Information you provide directly: When you apply for a role, communicate with us, or use our services, including your name, contact details, employment history, qualifications, and any other data you choose to provide.
  • Information from other sources: Seven20, our CRM platform, enables us to link your data with publicly available information (e.g., LinkedIn, social media), and to search databases for potential candidates.
  • Automatically collected information: Details of your visits to our website, such as traffic data, location data, weblogs, referral sources, and resources accessed.

2. Categories of Personal Information Collected

  • Identifiers (name, address, email, phone number)
  • Professional or employment-related information (CV, work history, skills)
  • Internet or other electronic network activity (website usage, logs)
  • Audio, electronic, or visual information (video interviews)
  • Other information you provide or that is obtained from publicly available sources

3. Sources of Personal Information

  • Directly from you (applications, communications)
  • Publicly available sources (social media, professional networks)
  • Referrals from third parties
  • Seven20 CRM and integrated data providers

4. Purposes for Collecting and Using Personal Information

We use your information for:

  • Recruitment and hiring processes
  • Communicating with you about opportunities and your application
  • Enhancing your information with third-party data
  • Identifying suitable candidates for job openings
  • Improving our services and those of our service providers

5. Lawful Basis for Processing

  • UK/EU: Legitimate interests in recruitment, or consent where required (e.g., Indeed Apply)
  • U.S.: As required by federal and state laws, including providing notice at or before collection and obtaining opt-in consent for sensitive data where required 4567

6. Automated Decision-Making and Profiling

We may use Seven20’s technology to automatically assess candidate suitability based on criteria we set. However, all final hiring decisions are made by our staff, not solely by automated means.

7. Disclosure and Sharing of Your Information

  • We share your data with trusted third-party service providers (including Seven20) only as necessary and in accordance with this policy.
  • If you apply via a third-party job site (e.g., Indeed), we may share relevant data as required by that service.
  • SMS Consent: “Austin Werner Ltd does not share the SMS opt-in consent to any 3rd party organizations.” We do not sell or share your SMS opt-in consent or related information with any third parties.

8. Data Retention

  • We retain your personal information for 12 months, or as required by law.
  • Data is deleted upon your request or when no longer necessary for the purposes collected.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. This includes limiting access to those with a genuine business need and ensuring all processors are contractually bound to protect your data7

10. International Data Transfers

  • Your data may be transferred and stored outside the UK/EEA, including in the U.S., in accordance with applicable safeguards and legal requirements.
  • By submitting your data, you consent to such transfers as described in this policy.

11. Your Rights

Depending on your jurisdiction, you have the right to:

  • Access, correct, or delete your personal data
  • Restrict or object to processing
  • Data portability (receive your data in a structured format)
  • Opt out of direct marketing or automated decision-making
  • Exercise additional rights under local law (e.g., CCPA rights for California residents)

To exercise your rights, contact us at info@austinwerner.io

12. US State-Specific Disclosures

If you reside in the United States, including California, Virginia, Colorado, Connecticut, or Utah, you have additional rights:

  • Right to know what personal information is collected, used, shared, or sold
  • Right to delete personal information
  • Right to opt out of the sale