Executive and Personal Assistant - Web3 Gaming DAO

Executive and Personal Assistant– Web3 Gaming DAO

Hybrid - Puerto Rico

We are seeking a highly skilled and experienced Executive and Personal Assistant to join a dynamic and innovative web3 gaming company. As Executive Assistant, you will manage communications from various platforms. Organize CEO's meetings, considering different time zones. Maintain confidentiality and collaborate with team members and partners.

If you’re a self-starter and believe in autonomy and ownership, then we encourage you to apply for this role.

As an Executive and Personal Assistant you will be responsible for:

Communications Acceleration:

• Be extremely adept at fielding communications from diverse communication channels.
• Be a master of organizing Telegram folders, email, Discord, and other communication mediums.
• Review messages and communications, and surface important conversations while cutting through noise and distractions.

Scheduling Mastery:

• Coordinate internal and external meetings for the CEO with very tight calendars, giving meticulous attention to worldwide time zones and their effects on our distributed team.
• Develop and maintain an understanding of the CEO calendaring guidelines and preferences in a way that supports his needs;
• Be the sole point of contact for internal and external requests to schedule meetings with our team members.
• Proactively maintain all calendar events to resolve any double bookings or other scheduling conflicts that may arise.
• Remain aware of organizational happenings and how they may affect calendar events, and provide advance recommendations to reschedule or shift items to accommodate shifting priorities and sprints.
• Strategic calendar management to ensure that the CEO can make the best use of their preferred working hours in his time zone.
• Maintain a schedule of recurring teamwide meetings.
• Collaborate with task reminders and follow-ups with internal and external people.

Confidentiality and Collaboration:

• Handle confidential and sensitive information with discretion.
• Ability and excitement to interact and collaborate with our team members and partners representing many different cultures and personalities.
• Communicate professionally with team members at all levels of the organization, and its partners and stakeholders.

As an Executive and Personal Assistant you should bring:

Detail-Oriented Professional:

• High level of detail and accuracy in managing complex calendars.
• Analytic approach and ability to plan strategically and think ahead.

Exceptional Communication Skills:

• Proficiently communicate with leadership and stakeholders across various levels.

Global Acumen:

• Experience with worldwide calendaring and coordination.

Adaptability:

• Ability to thrive in a fully distributed team environment.

The ideal candidate will have a proven track record experience, or interest in:

• Web3, blockchain, technology, or startups
• Successful management of high-volume calendars for high level executives.
• Collaboration with diverse teams, particularly in a distributed work setting.
• Handling of confidential and sensitive information with the utmost discretion.

If you are interested in our Executive and Personal Assistant role reach out to Poppy Colbourne for more information.